User roles and rights

Owners, administrators, and users (members/guests). The difference between their rights on the Desktop workspace.

Desktop.com defines  four different user groups:



Owner

The user who created a Business account

Administrator (Admin)

The user with the rights to manage users, teams, and desktops within the Business account

Member

Members of the Business Account, that are invited by the owner or administrator to be part of the account

Guest user

 

A guest user can be invited to a Personal Premium or Business account. Guest users can be invited to a desktop created by a member of the Business account (owner, admin, member) or the owner of the Personal Premium account. A guest can be part of one or more desktops within an account they are invited to.

Personal Premium User

The user who created a Personal Premium account

Personal Free User

The user who created a Personal Free account

 

Account administration

 

 

Business account (Teams)

Permission / role

Owner

Admin

Member

Guest

View account profile

✔️

✔️

Manage account profile

✔️

View users list

✔️

✔️

User / Manage user

✔️

✔️

❌-

Users / Suspend user

✔️

✔️

Users / Delete user

✔️

✔️

Users / Transfer ownership

✔️

Invite users to account

✔️

✔️

Revoke invitations

✔️

✔️

Resend invitations

✔️

✔️

Manage teams

✔️

✔️

Manage desktops

✔️

✔️

View Billing & plan

✔️

✔️

Manage Billing & plan

✔️

-

Manage SSO apps

✔️

✔️

Custom apps / Create custom apps

✔️

✔️

✔️

Custom apps / Edit custom apps

✔️

✔️

 

 

Personal Premium account

Personal Free account

Permission / role

Personal Premium user

Guest

Owner

View account profile

✔️

N/A

Manage account profile

✔️

N/A

View users list

✔️

N/A

User / Manage user

✔️

N/A

Users / Suspend user

✔️

N/A

Users / Delete user

✔️

N/A

Users / Transfer ownership

N/A

N/A

N/A

Invite users to account

N/A

N/A

N/A

Revoke invitations

N/A

N/A

N/A

Resend invitations

N/A

N/A

N/A

Manage teams

N/A

N/A

N/A

Manage desktops

N/A

N/A

N/A

View Billing & plan

✔️

N/A

Manage Billing & plan

✔️

N/A

Manage SSO apps

✔️

N/A

Custom apps / Create custom apps

✔️

N/A

Custom apps / Edit custom apps

✔️

✔️

 

Desktop administration

 

 

Business account (Teams)

Permission / role

Owner

Admin

Member

Guest

         

Profile and settings

       

Manage My profile

✔️

✔️

✔️

✔️

Manage Preferences

✔️

✔️

✔️

✔️

         

Desktops

       

View All desktops

✔️

✔️

✔️

N/A

View Private desktop

✔️

✔️

✔️

N/A

Private desktop / Manage apps

✔️

✔️

✔️

N/A

Private desktop / Manage links

✔️

✔️

✔️

N/A

         

Account desktops (Business Teams accounts only)

       

Create a new desktop

✔️

✔️

 

N/A

Manage users from the desktop (see Account administration)

✔️

✔️

N/A

View / open apps on the desktop

✔️

✔️

✔️

N/A

Manage apps on the desktop

✔️

✔️

N/A

View / open links on the desktop

✔️

✔️

✔️

N/A

Manage links on the desktop

✔️

✔️

✔️

N/A

Search for links on the desktop

✔️

✔️

✔️

N/A

See timeline for a desktop

✔️

✔️

✔️

N/A

See notifications for a desktop

✔️

✔️

✔️

N/A

         

User desktops

       

Create a new desktop

✔️

✔️

✔️

Edit desktop name and description (only if the user is the creator of the desktop)

✔️

✔️

✔️

Manage users for the desktop (only if the user is the creator of the desktop)

✔️

✔️

✔️

View / open apps on the desktop

✔️

✔️

✔️

✔️

Manage apps on the desktop (only if the user is the creator of the desktop)

✔️

✔️

✔️

View / open links on the desktop

✔️

✔️

✔️

✔️

Manage links on the desktop

✔️

✔️

✔️

✔️

Search for links on the desktop

✔️

✔️

✔️

✔️

See timeline for a desktop

✔️

✔️

✔️

✔️

See notifications for a desktop

✔️

✔️

✔️

✔️

         

App Store

       

Add apps from App store (if you are allowed to manage apps on the desktop)

✔️

✔️

✔️

Manage SSO apps

✔️

✔️

Custom apps / Create custom apps

✔️

✔️

✔️

Custom apps / Edit custom apps

✔️

✔️

 

 

Personal Premium account

Personal Free account

Permission / role

Personal Premium user

Guest

Owner

       

Profile and settings

     

Manage My profile

✔️

✔️

✔️

Manage Preferences

✔️

✔️

✔️

       

Desktops

     

View All desktops

✔️

N/A

✔️

View Private desktop

✔️

N/A

✔️

Private desktop / Manage apps

✔️

N/A

✔️

Private desktop / Manage links

✔️

N/A

✔️

       

Account desktops (Business Teams accounts only)

     

Create a new desktop

N/A

N/A

N/A

Manage users from the desktop (see Account administration)

N/A

N/A

  N/A

View / open apps on the desktop

N/A

N/A

N/A

Manage apps on the desktop

N/A

N/A

N/A

View / open links on the desktop

N/A

N/A

N/A

Manage links on the desktop

N/A

N/A

N/A

Search for links on the desktop

N/A

N/A

N/A

See timeline for a desktop

N/A

N/A

N/A

See notifications for a desktop

N/A

N/A

N/A

       

User desktops

     

Create a new desktop

✔️

✔️

Edit desktop name and description (only if the user is the creator of the desktop)

✔️

✔️

Manage users for the desktop (only if the user is the creator of the desktop)

✔️

N/A

View / open apps on the desktop

✔️

✔️

✔️

Manage apps on the desktop (only if the user is the creator of the desktop)

✔️

✔️

View / open links on the desktop

✔️

✔️

✔️

Manage links on the desktop

✔️

✔️

✔️

Search for links on the desktop

✔️

✔️

✔️

See timeline for a desktop

✔️

✔️

✔️

See notifications for a desktop

✔️

✔️

N/A

       

App Store

     

Add apps from App store (if you are allowed to manage apps on the desktop)

✔️

✔️

Manage SSO apps

✔️

N/A

Custom apps / Create custom apps

✔️

✔️

Custom apps / Edit custom apps

✔️

✔️