MFA

Multi-Factor Authentication. How does it work?

Multi-Factor Authentication (MFA) is a security system that verifies  user’s identity by requiring multiple credentials such as a code from the user’s smartphone, the answer to a security question, a fingerprint, or facial recognition.

We support the authenticator app-based MFA method. This means, that in order to confirm your identity, you need to use one of the supported authenticator apps to generate a unique code to use it in addition to your password each time you log in.

The first thing you need to do is to download one of the supported authenticator apps for your smartphone:

 

If you are a Workspace owner  you can decide if the workspace shall force usage of MFA for the workspace members. If the MFA is activated for the workspace all users need to use it for accessing the workspace (using authenticators and one-time codes)

 

If you  activate MFA for a workspace when having linked accounts, the MFA is always registered to the main account.

Learn more about linking accounts here 

 

How to setup MFA for the workspace:

 

  • Click on your Workspace menu > ⚙️Administration > Workspace info

  • Click the Activate button in the Multi-Factor Authentication section down the screen below
  • Scan the shown QR Code in the opened window using your preferred authenticator app and then enter the provided one-time code below.
  • Once you have done it, click the Continue button
  • In the opened window, copy the provided recovery code and keep it somewhere safe. You may use it if you need to log in without your device.

 

You will need to select the "I have safely recorded this number" checkbox before you can proceed


  • Click the Continue button to proceed

Now you can enable MFA for users who belong to this workspace:


  • Select the "Force every user to use MFA when accessing this Workspace"  checkbox 
  • Click the Save changes button

 

    If you are not an owner and want to learn how to use MFA please  check:

    How to use MFA as a two-step verification feature:

    As a user of Company Workspace, where the MFA feature is enabled, you need to use one of the supported authenticator apps to generate a unique code to use it in addition to your password each time you log in.

    The first thing you need to do is download one of the supported authenticator apps for your smartphone:

    Then you should enter the Company's Workspace using your regular credentials (username/password)

    After that, the "Company Workspace Verification" pop-up window will appear.

    It means, that the Company Workspace you trying to log in to requires all users to verify their identities before proceeding.

    • Click the Verify identity button
    • Scan the shown QR Code in the opened window using your preferred authenticator app and then enter the provided one-time code below.
    • Click Continue button
    • In the opened window you should enter a one-time code from the authenticator app from your smartphone
    • Click Continue button
    • In the opened window copy the provided recovery code and keep it somewhere safe. You may use it in case you need to log in without your device

      You should select the "I have safely recorded this number" checkbox before you proceed

      • Click Continue button


      Enable MFA - test2